Email resumes to jobs@sunwestpr.com

The office manager supports other team members and maintains an efficient office environment.

Responsibilities Include:

• Open and close the office daily and greet visitors in a professional manner
• Maintain office operations, including a neat, organized and well stocked office
• Provide visitors with information and direct them accordingly
• Process, sort, and route incoming and outgoing mail
• Monitor, order and manage inventory of office and break room supplies
• Partner with Accounting Manager in reviewing and managing office expense reports
• Communicate and interface with outside IT firm for technical and inventory needs
• Communicate and interface with building management regarding maintenance needs and ensuring timely resolution of issues and minimal disruption to office operations
• Oversee employee onboarding
• Coordinate employee benefit programs, such as Health Savings Accounts (HSA) and 401(k) enrollment & contributions
• Assist in the preparation of regularly scheduled meetings
• Manage agency event logistics
• Maintain and manage client contact list and mailings, including gifts
• Manage the internal Culture Committee to ensure the organization of monthly celebrations, internal social events, and miscellaneous activities
• Support CEO and Advisory Team in light administrative functions, including scheduling, travel, logistics and reservations
• Support CEO with light calendar management and meeting scheduling
• Perform other administrative support tasks
• Other duties as assigned

Required Skills:

• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
• Excellent and evident communication skills, written and verbal
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exhibits ability to manage projects from start to finish with Supervisor support
• Detail oriented
• Expert ability to move from task to task
• Ability to manage junior personnel
• Actively demonstrates dedication to work
• High competency level on computer and software skills compatible with job responsibilities
• Professional demeanor within and outside office while conducting agency business
• 3-5 years of relevant, in-office work experience

Expectations:

• Communicate with clients in a professional, efficient manner
• Demonstrate problem-solving abilities
• Promote a culture of excellence, creativity, integrity and kindness

Sunwest Offers the Following Benefits:

• 100% coverage of health insurance monthly premiums
• Pre-tax Health Savings Account Savings Plan (HSA-SP)
• 401K with an employer match
• Immediate paid time off (PTO), including vacation days, personal days, 10 company holidays and two floating holidays
• Mobile phone reimbursement stipend
• Employer-funded life insurance
• Eligibility for new business incentive program and year-end company performance bonus